Within the context of on-going technological development, traditional ways of business performance are being modified. In the observable past businessmen were expected to organize physical data room to exchange certain files with their stakeholders or they were expected to hand all the information individually in a course of face-to-face negotiations. Though, with the emergence of virtual data rooms, a new way of documents sharing emerged.
A virtual platforms is digital repository for digital copies of confidential corporate files and the entrance to the room can be opened for some groups of potential partners or investors. Usually, virtual platforms are protected with sophisticated security system. For this reason, you should not expect any data leakage, misuse, unauthorized sharing, loss, destruction, etc. Data security is ensured by such tools as data encryption, firewalls, two-step user verification, regular backups, virus scanning, dynamic watermarks and numerous other specific instruments inherent to high-quality virtual platforms.
Aside from complex data protection, a virtual data room is also famous for its instant accessibility: you can enter the platform 24/7 365 days a year all over the Earth and proceed with the work even outside the office via your gadgets. Hence, you are able to share information with your geographically remote stakeholders almost instantly and that the accomplishment of the operation is constantly in progress: you do not need to take irritating business journeys and to contribute to face-to-face negotiations. Also, in a case you exploit virtual data rooms for staying in touch with your stakeholders you have a chance to discuss all the information directly within the virtual repository owing to Q&A section. >>>
Moreover, a virtual platform provides you with a fully equipped space for work. The VDR is traditionally supplied with multiple instruments that speed up and facilitate the course of the deal. Thus, you will not manage to miss pluses offered by unique search options, filtering tools, in-document linking feature, by integration with certain software such as Microsoft Office. All the mentioned instruments allow you to use the VDR easily, to adapt the virtual repository to your own projects, to analyze documents directly in a room. It means that, a virtual data room offers you the virtual place which is both appropriate for communication with the partners and for for your own information storage.
When it comes to communication with your partners, you must not bother with organizing numerous virtual rooms for separate projects. The virtual room gives you a right to sort those who have an access to the room into different groups of users and to share only some information with certain groups. Thus, one platform is enough for concurrent accomplishment of different deals. In addition, all the stakeholder can enter the room concurrently and not a single the deals is left behind due to the virtual data room being busy with the potential partners working on the other project.
Also, when utilizing a virtual repository you are sure what takes place in your virtual repository: activity tracking option leaves not a single action without attention. Thus, whatever a visitor performs within the VDR – browse, download, change files – it is written down and reflected in an audit report. The report gives you a chance to reveal the most engaged users, to track actions of your employees, etc.
The other valuable feature of virtual repositories is that you have an opportunity to make your VDR consistent with your company’s image by embedding logos in emails, reports, other documents, by designing your platform in corporate colours, etc. Thus, by preparing a customized website, you make your virtual repository represent your enterprise online to all the partners all over the planet.
The peculiarities mentioned recently show to some extent why virtual data rooms are demanded in the market and why deal-makers switch to the usage of virtual rooms. These online storages can be adapted to your operation’s demands and make the transaction be finished without any troubles. Also, virtual repositories continue to be not that expensive and you do not doubt that you are spending money on the functions you need to finish your project successfully. That is why, there is not a single reason to avoid virtual rooms and to remain loyal to old ways of business conduct. Novel nature of virtual rooms will open new horizons to you and your business!