Keeping and sharing of the secret information on the Internet turned out to be an inevitable demand of the modern business environment. A lot of vendors offer deal-makers secure online venues that are expected to facilitate the entire course of the deal fulfillment – so-called virtual platforms. Their key task is to guarantee security to digital versions of files. A virtual repository can be utilized not just as a depository for secret information but also as room where many room visitors have a chance to share and discuss files, deals, and transactions. In such a way, virtual rooms canceled the requirement to finish the entire transaction merely throughout personal meetings. http://security-online.net/cybersecurity/social-engineering/ As long as VDRs are becoming more and more demanded, a lot of providers offer their data rooms on the VDR market. Evidently, not each platform that exists is reliable and decent enough to entrust them confidential corporate information. To select a good virtual repository, the one has to pay attention to some traits.
1. Reputation and experience of the virtual repository
Take into account the reputation of the software developer. Commonly, the reputation might be evaluated on the basis of the ratings shared online. Both – the marks of lay public and the investigation by experts – seem to be informative when it comes to the selection of a room vendor. In addition, it may be interesting to find out the details of the projects that were accomplished with the assistance of the vendor and, perhaps, even to interact with the representatives of a corporation which has already used services of the provider. Moreover, the well-known provider will be able to offer customized options to a room user.
2. The features the VDR will offer you
In a case of looking for a virtual room, a certain set of crucially important options must be considered. Therefore, a good virtual repository focuses attention on information and access protection. The platform should have all the specific certificates (ISO 27001 and SSAE 16), ensure encryption of the data, firewalls, 2-step user authentication process, watermarks, etc. In addition, the data room owner is expected to be provided with all the rights to control access to the platform in general and to selected files, folders. Audit reports generated on a regular basis allow to track all the actions in the room. In addition to being protected, the room should be easy to exploit. For this reason, simple interface that facilitates work in the virtual room seems to be helpful. Diverse upload and search tools also simplify and speed up the work in the virtual room. The mentioned instruments do not form an exhaustive list of the tools that the VDR user may look for in the room: the requirements will depend on the user’s demands.
3. Required expenditures
As long as there are a wide range of vendors on the market, the potential users have a possibility to search out repositories of different price: the cost of utilization depends mainly on the vendor, on the expected duration of the deal, on the unique tools expected, etc. Thus, the businessman has to be realistic and to realize how much he is willing to pay for the virtual data room.
4. The pluses you and your business partners will experience
A room is expected to be not just cheap enough and convenient for the data room owner but also fulfill the demands of the owner’s current or potential business partners. Probably it is a good idea to choose the more functional virtual repository considering it possesses many tools expected by the other side of the deal.
5. Required set of functions
Before you select a repository, general estimation of the demands and expectations is required: not a single customer wants to pay for an expensive data room which offers several excessive options. The potential user is supposed to make sure he is about to pay for the set of functions he really wants and expects – not for popular and catchy services that have totally nothing in common with information security and storage.
Keeping these simple hints in mind, the potential data room user will have fewer uncertainties when choosing a virtual data room. Even though the selection process might take some time, it is better to spend a few more days and to give a try to demo versions of several rooms than to select the very first virtual repository that was available at adequate price. You must remember the fact that you are buying for your security and convenience and they are definitely not the ones to save money on.